Get Management Activities Done for You

Management activities get real work done to achieve goals.

Real Work + Management Activities = Achieved Goal

TASKey WorkNav software makes Management Activities easier, so more time is available for real work:

(Most activities have many sub-activities [not shown here])

Goal Setting – Identifying what needs to be achieved and when

  1. Recording a task goal
  2. Setting a time framework
  3. Updating goals
  4. Aligning sub-goals to parent goals
  5. Creating and updating goal trees
  6. Tracking goal progress
  7. Printing goal lists

Planning – Identifying how people need to work together to achieve a goal

diagram
  1. Linking the plan to the task goal
  2. Providing a Plan-on-a-Page template
  3. Setting task start and end dates
  4. Creating milestones
  5. Listing assumptions
  6. Tracking and editing assumptions
  7. Listing risks
  8. Tracking and editing risks
  9. Recording objectives
  10. Tacking and editing objectives
  11. Creating a workflow (list of To Do’s)
  12. Adding, editing and deleting To Do’s
  13. Providing security and privacy for each task
  14. Managing access on the basis of team membership (so permissions do not need to be maintained)
  15. Providing a simple process to keep track of team members who do not have access to organisation systems (Contacts)
  16. Ensuring each task’s To Do’s are within task start and end dates
  17. Informing the planner when To Do’s dates are outside task start and end dates
  18. Modifying task start or end dates to accommodate outside To Do’s
  19. Informing relevant people of changes that affect them
  20. Allocating To Do’s to the person responsible and relevant team members
  21. Listing stakeholders (task teams)
  22. Tracking people responsible, delegates and members of the task
  23. Providing simple processes to add, edit and delete team members
  24. Providing simple processes to add, edit and delete Contacts from task teams
  25. Listing Resources
  26. Tracking, costing and reporting on the time spent on To Do’s and tasks
  27. Recording planned and actual time against tasks and To Do’s
  28. Keeping documents with the task
  29. Keeping notes with the task
  30. Keeping links to websites and other information
  31. Editing plan parts
  32. Printing a plan for other people
  33. Creating a PDF copy of a plan
  34. Providing a simple method to email plans
  35. Keeping track of plan status at selected times
  36. Base lining plans
  37. Adding, editing and deleting dependencies between To Do’s
  38. Creating shortcuts so a To Do can be located in more than one task
  39. Templating task plans to reduce future planning times
  40. Importing tasks from Microsoft Project

Organising – Bringing Tasks, To Do’s, People and Resources together

  1. Sorting out relevant tasks for each person
  2. Creating and updating trees of relevant tasks
  3. Making task plans easy to find and see context
  4. Developing and updating To Do lists
  5. Customising/Filtering To Do lists
  6. Synchronising many peoples’ To Do lists
  7. Synchronising To Do lists with task plans
  8. Assigning To Do’s to people
  9. Showing what other people are doing and have done
  10. Creating instant pre-populated To Do emails
  11. Reminding people about To Do’s
  12. Setting reminders (alarms)
  13. Providing security on a need-to-know basis (visibility)
  14. Tracking changes
  15. Keeping relevant people informed
  16. Providing an always available summary of critical information
  17. Providing access to task, To Do and team information on mobile devices

Leading – Providing direction, supervision, motivation and problem solving

  1. Providing clear direction in understandable and actionable terms
  2. Facilitating concurrent plans (for strategies, projects, changes, tasks, etc)
  3. Keeping relevant people informed of changes
  4. Simplifying meeting management
  5. Keeping risks visible
  6. Managing issues
  7. Collecting problem solving and decision making data
  8. Making decisions
  9. Recording data for reporting

Monitoring – Tracking progress against plans, recording performance detail

  1. Tracking To Do’s against plan workflows
  2. Checking progress
  3. Updating progress
  4. Displaying progress on Progress/Gantt Charts
  5. Emailing Progress/Gantt Charts
  6. Recording data for on-going and future analysis
  7. Recording data for reporting
  8. Creating an audit trail
  9. Detecting and displaying sub-task or To Do blowouts
  10. Providing a simple process to get blowouts under control
  11. Keeping track of what people are doing and their workload

Communicating – Conversations, meetings, emails, chats, etc

  1. Sorting out relevant information relevant people.
  2. Meeting together to understand issues, solve problems and agree actions.
  3. Managing the completion of agreed actions.
  4. Using emails to assign work to people.
  5. Providing common data so participants have the same baseline.
  6. Creating basic reports
  7. Informing people about changes in team membership
  8. Informing people about changes in tasks
  9. Informing people about changes in To Do’s
  10. Informing people about changes in plan details
  11. Informing people about changes in goals
  12. Informing people about changes in objectives
  13. Informing people about changes in assumptions and risks
  14. Informing people about blowouts
  15. Informing people about fixed blowouts

Coordinating – Ensuring that teams work together and work flows efficiently

  1. Making different people or things work together for a goal
  2. Sorting out task visibility on a need-to-know basis (dynamic security and privacy)
  3. Keeping task and To Do teams coordinated
  4. Providing a comprehensive administrative module to manage people and input parameters
  5. Sharing To Do lists
  6. Seeing what others are doing
  7. Optimising work flows
  8. Timesheeting
  9. Tool for making mass changes of team membership (new people, changes in responsibility, people away for extended periods)
  10. Create predefined teams to speed planning and updating

WorkNav provides a general management capability that is well beyond project management software (where users need to manually apply a lot of the management activities listed above).